9 Best Online Meeting Platform Picks for Teams

Zoom is the meeting platform most guests already know, and that familiarity is a real benefit. People join from a browser or app, hosts can use breakout rooms, whiteboards, polls, and recording, and paid plans raise participant limits and remove the free time cap. For sales calls, classes, and team meetings, Zoom is a safe default.

The free plan caps group meetings in length, so regular team meetings will need a paid host licence. Add-on costs for webinars and large meetings can also add up. If you run short calls or you already pay for a host plan, Zoom remains the easiest choice for mixed guests.

Google Meet is the best online meeting tool for teams that live in Google Workspace. Meetings start from Calendar and Gmail, guests join from a browser without an install, and captions help in noisy rooms and for accessibility. Paid Workspace plans raise participant limits and add recording and admin controls.

Meet is less suited to large public webinars than Zoom or Webex, and its advanced event features are thinner. For internal team calls, interviews, and client check-ins, though, its simplicity is a strength, and the free plan covers many small-team needs.

Microsoft Teams suits organisations that already use Microsoft 365. Chat, files, tasks, and meetings live in one app, so a meeting can grow from a chat thread without switching tools. Admin controls, compliance tools, and large meeting support make it a strong business video conferencing software choice for larger firms.

For a simple external call, Teams can feel heavier than Meet or Zoom, and guests may need to navigate a Microsoft account prompt. If your team already pays for Microsoft 365, though, Teams meetings are included value, and that often decides the pick.

Webex is built for large and regulated organisations that need control, security, and reliable large meetings. It offers a free plan for small calls, plus paid plans with larger capacity, recording, and admin features. Cisco hardware support also helps firms with meeting rooms.

Smaller teams may find Webex more formal than Zoom or Meet, and paid pricing sits at the higher end. If your IT team needs strict controls, or you run large company meetings, Webex is a dependable and well-supported choice.

GoTo Meeting is a straightforward meeting tool for teams that want reliable calls without a long feature list. Setup is simple, guests join easily, and screen sharing, recording, and drawing tools cover most business needs. It suits consultants, sales teams, and small firms that meet clients often.

There is no permanent free plan, so budget for a paid organiser licence. If you need chat, file collaboration, and deep app integrations, Teams or Zoom may fit better. If you need dependable meetings with little setup, GoTo Meeting does the job well.

Zoho Meeting is a low-cost option for teams that already use Zoho tools or want a simple paid plan. The free plan covers small meetings, and paid host plans cost less than many rivals. Screen sharing, recording, and moderator controls cover standard team calls.

Guests may be less familiar with Zoho Meeting than with Zoom or Meet, so send clear join links and test with a new guest first. For internal teams and cost-conscious firms, it is a practical and affordable meeting platform.

RingCentral Video suits firms that want video, phone, and messaging from one vendor. If you are already replacing a business phone system, adding video to the same account can simplify billing and support. Team messaging and file sharing sit alongside meetings, which helps hybrid teams.

If you only need video meetings, a meeting-only tool may cost less. Price the full RingCentral bundle, not just the video line, and check which video limits apply on the tier you choose.

Whereby is a simple browser meeting tool with rooms you can name and share as a link. Guests join without an install, which helps for support calls, interviews, and quick check-ins. It also suits firms that want to embed video in a product or support page.

It does not match Zoom or Teams for webinars, breakout depth, or app integrations. For small meetings and embedded video, though, its simplicity is the point, and the free plan is enough to test it with real guests.

Jitsi Meet is the best free online meeting platform for privacy-minded teams and open source fans. Guests can join without an account, and teams with technical skills can host it themselves. For community groups, classrooms, and small teams, it covers video, chat, and screen sharing at no cost.

Support and admin tools are thinner than paid platforms, and call quality depends on the server and network. If you need service guarantees, recording, and enterprise controls, a paid platform is a better fit. If you need free and simple meetings, Jitsi Meet is a strong choice.